S|A FOundation Privacy Policy

Effective Date: 04/09/2025

Privacy Policy for Student Athlete Foundation 

At Student Athlete Foundation, we are committed to protecting the privacy and security of our students, donors, volunteers, and visitors to our website. This Privacy Policy outlines how we collect, use, and protect your personal information when you interact with our website, participate in our scholarship programs, or otherwise engage with our nonprofit organization. By accessing or using our website or services, you agree to the terms of this Privacy Policy. 

As part of our outreach and promotional efforts, we may use photographs and videos of student-athletes on our social media platforms and other promotional materials.

We are committed to respecting the privacy rights of all individuals and ensuring the responsible and appropriate use of student-athlete images under applicable laws, including the Family Educational Rights and Privacy Act (FERPA) and New Jersey state regulations.

1. Information We Collect

We may collect the following types of information:

          Personal Information:

• Students: Name, contact information (address, phone number, email), school information, academic records, athletic achievements, essays, recommendations, and financial need information. 
• Donors: Name, contact information (address, phone number, email), donation history, and payment details (processed securely through third-party payment processors). 
• Volunteers/Partners: Name, contact information, and role or engagement with the organization.

        Non-Personal Information:

• Browser type, operating system, device information, IP address, and pages visited on our website. 

2. How We Use Your Information 

        For Students:

• To process scholarship applications and assess eligibility.
• To communicate with applicants regarding their status and provide essential updates. 
• To enhance our scholarship programs and improve our services. 

        For Donors:

• To process donations and send receipts. 
• To acknowledge donations publicly (unless anonymity is requested). 
• To keep donors informed about our programs and impact.

       For Volunteers/Partners:

• To coordinate volunteer opportunities and partnerships.
• To communicate about activities, events, or updates related to the organization.

      Website Usage:

• To monitor website traffic and improve user experience. 
• To personalize content and advertisements. 

3. How We Protect Your Information

• We use a variety of security measures to protect your personal data from unauthorized access, alteration, or destruction. These measures include secure servers, encryption technologies, and access controls. However, no method of transmitting data over the internet or storing data can be 100% secure, and while we strive to protect your personal information, we cannot guarantee its absolute security.

4. Sharing Your Information

We do not sell, rent, or trade your personal information to third parties. We may share your information in the following limited circumstances:

• Service Providers: We may share information with trusted third-party service providers who assist us in operating our website, processing donations, or providing services to students, donors, or volunteers. These service providers are required to maintain the confidentiality of your information. 
• Legal Requirements: We may disclose your information to comply with legal obligations, such as responding to subpoenas, court orders, or other legal processes.
• With Your Consent: We may share your information if you have given us explicit consent to do so. 

5. Cookie and Tracking Technologies

• Our website may use cookies and other tracking technologies to improve user experience, analyze website traffic, and personalize content. Cookies are small data files that are stored on your device. You can manage your cookie preferences through your browser settings, but please note that disabling cookies may impact your ability to use certain features on our website.

6. Your Rights and Choices

As a resident of New Jersey, you have the right to:

• Access: Request a copy of the personal information we have about you.
• Correction: Request corrections to any inaccurate or incomplete personal information.
• Deletion: Request that we delete your personal information, subject to certain exceptions (e.g., legal obligations or ongoing scholarship processing).
• Opt-Out of Marketing: You can opt out of receiving marketing communications from us by following the unsubscribe instructions in our emails or contacting us directly. 

If you wish to exercise any of your rights, please contact us at info@studentathletefoundation.com

7. Data Retention

• We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Once your information is no longer needed, we will securely delete or anonymize it.

8. Children's Privacy

• Our services are not intended for children under the age of 13. We do not knowingly collect personal information from children. If we learn that we have collected personal information from a child under 13 without parental consent, we will take steps to delete such information as quickly as possible.

Use of Student-Athletes' Images and Information:

1. Purpose of Image Use
Images and videos of student-athletes may be used for purposes including, but not limited to:

• Promoting athletic programs and events
• Showcasing achievements and community involvement 
• Increasing awareness of the Organization’s mission and impact 

These images may be shared via our official social media accounts, website, newsletters, printed materials, and presentations.

2. Consent
We will obtain written consent from the student-athlete or their parent/legal guardian (if under 18 years of age) before capturing or publishing any image, video, or likeness for promotional use. Consent forms will clearly explain the intended use, platforms, and duration of use.

3. Image Usage Guidelines

• Images will be used in a manner that is respectful, positive, and aligned with our mission. 
• We will not disclose personally identifiable information (e.g., full names, contact information) without additional explicit consent.
• Images will not be altered in a way that misrepresents the individual or the context of the original photo.

5. Opt-Out Policy
Any student-athlete or guardian who has previously granted consent may revoke it at any time by submitting a written request to info@studentathletefoundation.com or 2-22 Banta Place Fair Lawn, NJ 07410. Upon receipt, we will cease using the individual’s image in future promotional materials and make reasonable efforts to remove existing content where possible.

6. Data Security and Storage
Photographic and video content will be stored securely and accessed only by authorized personnel. We will retain these materials only for as long as necessary to fulfill the purposes stated above or until consent is withdrawn.

7. Third-Party Sharing
We do not sell or share student-athlete images with third parties for commercial use. We may share content with trusted partners (e.g., event sponsors or affiliated organizations) strictly for nonprofit promotional purposes, per our consent agreements.

Third-Party Privacy Policy for Online Ordering via External Stores through the Give Back Program

This Privacy Policy explains how we, at the Student Athlete Foundation, collect, use, and protect your personal information when you make purchases through third-party stores linked from our website as part of our Give Back Program. These external stores are operated by independent merchants, and this policy outlines how we handle your privacy when you engage with them through our site.

1. Introduction

The Student Athlete Foundation ("we," "our," or "us") is dedicated to protecting your privacy and ensuring that your personal information is handled in a secure and responsible manner. When you use our website to access third-party stores that support our Give Back Program, your personal information may be shared with these external stores. This policy explains how we protect your data and your rights in such instances.

By interacting with these third-party stores through links on our website, you agree to the collection and use of your personal information as described in this Privacy Policy.

2. Information We Collect

While we do not collect payment information directly for purchases made through external stores, we may still collect some personal information during your interaction with our website, such as:

• Personal Information: 
  • Name (if provided for account creation or participation in our Give Back Program)
  • Email address (for communication purposes)
  • Purchase-related information: If you opt-in to receive updates related to your purchases or the Give Back Program
  • Non-Personal Information:
  • Browser type
  • Device information
  • IP address
  • Pages visited on our site
  • Date and time of your visit

3. How We Use Your Information

We use the information we collect to:

• Facilitate your experience on our website
• Provide updates or communications related to our Give Back Program
• Help us improve the user experience of our website 

4. Third-Party External Stores

When you click on links to external stores through our website, please be aware that you are interacting with independent third-party merchants. These stores will have their own privacy policies, and we encourage you to review them before making a purchase. The external stores may collect additional personal information for processing your order and handling your payment, such as:

• Payment and billing details 
• Shipping information 
• Order preferences 

We are not responsible for the privacy practices of these external stores and do not control how they collect, use, or protect your personal information. We recommend reviewing the privacy policies of these third-party stores to understand how they handle your information.

5. Data Security

While we implement various security measures to protect your information on our website, we cannot guarantee the security of personal information once it has been shared with external stores. These third-party merchants are responsible for securing your data and handling any risks associated with online purchases on their platforms.

6. Cookies and Tracking Technologies

External stores may use cookies or similar technologies on their websites to collect data about your interactions with their store. We are not responsible for how these third parties use tracking technologies. However, we encourage you to review their cookie policies for more information.

7. Your Rights and Choices

You have the right to:

• Access and update your personal information
• Request corrections or deletions of your personal information
• Opt-out of receiving communications from us 
• Withdraw your consent at any time (without affecting the legality of prior processing) 

For any inquiries or to exercise these rights with respect to the information we collect, please contact us directly at [email address]. For any issues with information shared with external stores, please contact those stores directly.

8. Retention of Data

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy. However, once you are directed to an external store, your data will be governed by their policies. We do not retain any of the payment or billing information you provide to third-party stores.

Changes To This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Effective Date." We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

Contact Us

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your rights regarding your personal information, please get in touch with the Student Athlete Foundation at:

info@studentathletefoundation.com 

2-22 Banta Place

Fair Lawn, NJ 07410

973.610.5304

908.770.2868                                          

By using our website or participating in our programs, you acknowledge that you have read and understood this Privacy Policy.